Last Updated: August 18, 2020
Types of Personal Information We Collect
We use the term “personal information” to mean any information that can be used to identify an individual. Our primary goals in collecting personal information are to both provide and improve our Services, to provide professional services to you, and to allow you to enjoy and easily navigate our Site with the most accurate and relevant information to you and/or your organization. The types of Personal Information we may collect (directly from you or from a Third-Party sources) and our privacy practices depend on the nature of the relationship you have with D. Toma Professional Corporation and the requirements of applicable law. Some of the ways that we may collect Personal Information include:
- directly to D. Toma Professional Corporation through your engagement of our Services (offline),
- through the distribution of requested reference materials,
- resumes, work history information, or application forms, submitted to us
- when you contact us for further information
- via surveys, quizzes, or benchmarking surveys
- via registration for events, courses and conferences (online or offline),
As you navigate the Site, certain passive information may also be collected about your visit, including through cookies and similar technologies as described below.
How We Use Your Information
All the personal information we hold about you will be processed by us in North America and no third parties will have access to your personal data unless there is a legal obligation for us to provide them with this. We have set out below the legal bases for us to process your data:
- Some of our processing is necessary for compliance with a legal obligation.
- We may also process data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with providing you with services.
- We will also communicate with you information about other services we can offer you and update you about our activities.
- Where your information is used other than in accordance with one of these uses, we will first obtain your consent to that use.
D. Toma Professional Corporation’s intention is not to seek any sensitive information through our Site unless legally required for recruiting purposes.
D. Toma Professional Corporation makes every practical effort to avoid excessive or irrelevant collection of data. If a visitor believes the Site has collected excessive information, we encourage the visitor to contact us at email@example.com to raise any concerns.
Except for instances where visitors explicitly choose to receive specific D. Toma Professional Corporation marketing or other informational materials, D. Toma Professional Corporation will not use personal data collected from our Site to distribute marketing or informational materials.
Cookies, Pixel Tags/Web Beacons, Analytics Information, and Interest-Based Advertising
- Cookies are small text files placed in visitors’ computer browsers to store their preferences. Most browsers allow you to block and delete cookies. However, if you do that, the Site may not work properly.
- A pixel tag (also known as a web beacon) is a piece of code embedded on the Site that collects information about users’ engagement on that web page. The use of a pixel allows us to record, for example, that a user has visited a particular web page or clicked on a particular advertisement.
- We use Google Analytics, a service provided by Google, Inc. (“Google”), to gather information about how users engage with our Site. For more information about Google Analytics, please visit www.google.com/policies/privacy/partners/. You can opt out of Google’s collection and processing of data generated by your use of the Site by going to http://tools.google.com/dlpage/gaoptout.
Our uses of such Technologies fall into the following general categories:
- Advertising or Targeting Related. We may use first-party or third-party cookies and web beacons to deliver content, including ads relevant to your interests, on our sites or on third party sites. This includes using technologies to understand the usefulness to you of the advertisements and content that has been delivered to you, such as whether you have clicked on an advertisement.
If you would like to opt out of the Technologies we employ on our sites, services, applications, or tools, you may do so by blocking, deleting, or disabling them as your browser or device permits.
D. Toma Professional Corporation will only disclose Personal Information to third parties under the following circumstances:
- when explicitly requested by the client/user/visitor
- when required to deliver publications or reference materials requested by the client/user/visitor
- when required to facilitate conferences or events hosted by a third party
- when required to meet any other request of a client/user/visitor.
Categories of third parties that D. Toma Professional Corporation may share personally identifiable information with include federal, provincial, and local government entities.
The Site does not collect or compile personally identifying information for dissemination or sale to outside parties for consumer marketing purposes, or host mailings on behalf of third parties.
The Site may contain links to other websites and other websites may reference or link to our Site or other Services. These other domains and websites are not controlled by us, and D. Toma Professional Corporation does not endorse or make any representations about Third-Party websites or social media platforms. We encourage our users to read the privacy policies of each and every website and application with which they interact. We do not endorse, screen or approve, and are not responsible for the privacy practices or content of such other websites or applications. Visiting these other websites or applications is at your own risk.
Rights of Access, Rectification, Erasure, and Restriction
Although D. Toma Professional Corporation makes good faith efforts to provide Individuals with access to their Personal Information, there may be circumstances in which D. Toma Professional Corporation is unable to provide access, including but not limited to: where the information contains legal privilege, would compromise others’ privacy or other legitimate rights, where the burden or expense of providing access would be disproportionate to the risks to the Individual’s privacy in the case in question or where it is commercially proprietary. If D. Toma Professional Corporation determines that access should be restricted in any particular instance, we will provide you with an explanation of why that determination has been made and a contact point for any further inquiries. To protect your privacy, D. Toma Professional Corporation will take commercially reasonable steps to verify your identity before granting access to or making any changes to your Personal Information.
Security and Safeguards
D. Toma Professional Corporation takes reasonable measures to ensure that your personal information is kept secure and prevent unauthorized access, modification or disclosure. Among the reasonable steps taken to protect your information are:
- Physical premises security;
- Restricted file access to personal information;
- Deploying technological safeguards such as security software and firewalls to prevent hacking or unauthorized computer access;
- Internal password and security policies.
Human Resources Data
With regard to Personal Information that D. Toma Professional Corporation receives in connection with the employment relationship, D. Toma Professional Corporation will use such Personal Information only for employment-related purposes. If D. Toma Professional Corporation intends to use this Personal Information for any other purpose, we will notify the Individual and provide an opportunity to opt-out of such uses.
D. Toma Professional Corporation does not disclose your personal information to any third party to enable them to market their products or services. For example, we do not sell or provide our client mailing lists to suppliers or other clients. Under certain circumstances, D. Toma Professional Corporation will disclose your personal information; for example:
- If we engage a third party to provide services to us;
- Where it is necessary to establish or collect payment;
- If the information is already publicly known.
Whenever we disclose your personal information to third parties for the purpose of providing services to us, we require such parties to maintain levels of confidentiality and security that are equivalent to our own practices.
All Personal Information collected via or by D. Toma Professional Corporation may be stored anywhere in the world, including but not limited to, Canada, the United States, the European Union, in the cloud, on our servers, on the servers of our affiliates or the servers of our service providers. Your Personal Information may be accessible to law enforcement or other authorities pursuant to a lawful request. By providing information to D. Toma Professional Corporation, you consent to the storage of your Personal Information in these locations.
YOU HAVE THE RIGHT TO OPT‐OUT OF RECEIVING INFORMATION FROM D. TOMA PROFESSIONAL CORPORATION.
In accordance with the Canadian Anti-Spam Legislation, we must offer all email recipients the option to block future emails from D. Toma Professional Corporation. We provide that option in the footer of every email whether it is promotional in nature or related to the execution of engaged Services. Please note that if you decide not to provide us with the Personal Information that we request, or decide to opt-out of communications, we may not be able to provide you Services.
You have the right to opt out of certain uses and disclosures of your Personal Information. Where you have consented to D. Toma Professional Corporation’s storing of your Personal Information or Sensitive Personal Information, you may withdraw that consent at any time and opt out by contacting firstname.lastname@example.org or clicking on the Unsubscribe option in the footer of every email.
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